SSIP Policy
1. Policy Statement
R&S Recruitment Services Ltd is committed to ensuring the health, safety, and welfare of all employees, contractors, clients, visitors, and anyone affected by our operations.
We believe that all accidents, injuries, and occupational illnesses are preventable through effective management, employee involvement, and continuous improvement.
This policy supports compliance with:
• The Health and Safety at Work etc. Act 1974
• The Management of Health and Safety at Work Regulations 1999
• Relevant Construction (Design and Management) Regulations (CDM)
• All other applicable health and safety legislation and SSIP scheme requirements.
We aim to achieve SSIP accreditation by maintaining a robust safety management system that ensures safe working practices across all our projects and sites.
2. Aims and Objectives
R&S Recruitment Services Ltd will:
• Provide safe and healthy working conditions.
• Identify hazards, assess risks, and implement suitable control measures.
• Ensure all employees and contractors are trained and competent.
• Prevent accidents, injuries, and ill health.
• Consult and communicate with the workforce on safety matters.
• Review and continuously improve health and safety performance.
3. Responsibilities
Managing Director / Senior Management
• Have overall responsibility for health and safety.
• Ensure adequate resources (time, personnel, and funding) are available.
• Promote a positive safety culture across all operations.
Managers and Supervisors
• Implement this policy within their areas of control.
• Ensure risk assessments, method statements (RAMS), and permits are in place.
• Monitor compliance with safety procedures and safe systems of work.
Employees
• Take reasonable care for their own health and safety and that of others.
• Follow site safety rules, training, and instructions.
• Report hazards, incidents, and near misses immediately.
Subcontractors and Visitors
• Must comply with R&S Recruitment Services Ltd safety procedures and site rules.
• Provide evidence of competence and relevant health and safety documentation before starting work.
4. Risk Management
We use a systematic approach to managing risks:
1. Identify hazards.
2. Assess likelihood and severity.
3. Implement control measures using the hierarchy of control.
4. Review and monitor effectiveness.
All high-risk activities (e.g., working at height, use of machinery, confined spaces, or hazardous substances) require detailed RAMS documentation before work begins.
5. Training and Competence
R&S Recruitment Services Ltd ensures all personnel are trained and competent by providing:
• Health and safety inductions.
• Task-specific and role-based training (e.g., CSCS, first aid, manual handling).
• Toolbox talks and refresher training.
• Ongoing competency checks.
Training records are maintained and reviewed as part of our SSIP compliance.
6. Communication and Consultation
We maintain open communication on safety matters through:
• Regular safety briefings and meetings.
• Employee consultation and engagement.
• Incident and near-miss feedback sessions.
• Display of safety information and notices on site.
7. Incident Reporting and Investigation
All incidents, near misses, and unsafe acts must be reported promptly.
Investigations will be carried out to determine root causes and corrective actions to prevent recurrence.
8. Monitoring, Audit, and Review
Health and safety performance is monitored through:
• Regular inspections and internal audits.
• Review of accident and incident statistics.
• Annual management reviews and updates to this policy.
Continuous improvement is at the heart of our SSIP commitment.
9. Policy Review and Availability
This policy will be:
• Reviewed annually or sooner if operations or legislation change.
• Communicated to all employees, contractors, and stakeholders.
• Displayed prominently at all workplaces and available on request.
Signed:
Sarah Morgan
Director
14/01/2025
Health and Safety Policy
1. Purpose
The purpose of this policy is to outline R&S Recruitment Services Ltd commitment to providing and maintaining a safe, healthy, and supportive working environment for all employees, contractors, visitors, and anyone affected by our operations.
We aim to prevent accidents, injuries, and work-related ill health through proactive management and continuous improvement.
2. Scope
This policy applies to:
• All employees, contractors, and agency staff working under R&S Recruitment Services Ltd.
• All workplaces, including offices, project sites, and remote working environments.
• All work-related activities undertaken by or on behalf of R&S Recruitment Services Ltd.
3. Policy Statement
R&S Recruitment Services Ltd is committed to:
• Complying with all relevant health and safety legislation, including the Health and Safety at Work etc. Act 1974 and associated regulations.
• Embedding a culture of safety, accountability, and wellbeing.
• Eliminating hazards and reducing occupational health and safety risks through effective controls.
• Consulting with employees and ensuring their participation in health and safety decisions.
• Providing appropriate information, instruction, training, and supervision.
4. Responsibilities
Management and Supervisors
• Ensure safe systems of work are developed, implemented, and maintained.
• Conduct regular risk assessments and inspections.
• Lead by example in promoting a positive safety culture.
Employees
• Take reasonable care for their own health and safety and that of others.
• Follow safe work procedures and use equipment correctly.
• Report hazards, incidents, and near misses immediately.
Health and Safety Representative / Officer
• Support implementation of this policy.
• Coordinate training, audits, and emergency planning.
• Maintain up-to-date records and ensure compliance monitoring.
5. Risk Management
We adopt a risk-based approach to health and safety:
• Identify workplace hazards.
• Assess associated risks.
• Implement effective control measures.
• Regularly review and update risk assessments, especially when changes occur.
6. Training and Competence
R&S Recruitment Services Ltd ensures all employees are competent to perform their roles safely by providing:
• Induction and refresher safety training.
• Task-specific training (e.g., manual handling, first aid, fire safety).
• Access to professional development and wellbeing programs.
7. Consultation and Communication
We encourage open dialogue on health and safety matters through:
• Safety meetings and committees.
• Regular updates, bulletins, and toolbox talks.
• Anonymous reporting options for health and safety concerns.
8. Incident Reporting and Investigation
All incidents, near misses, and unsafe conditions must be reported promptly.
Investigations will focus on identifying root causes and implementing corrective actions — not on placing blame.
9. Emergency Preparedness
We maintain up-to-date emergency plans and procedures for fire, medical emergencies, and other critical incidents.
Regular drills and reviews ensure everyone knows what to do in an emergency.
10. Monitoring and Continuous Improvement
Health and safety performance is monitored through:
• Routine audits and inspections.
• Review of incident trends and corrective actions.
• Annual policy reviews and performance reporting to management.
11. Approval and Review
This policy is endorsed by the [Managing Director/CEO] and will be reviewed annually or sooner if significant changes occur.
Signed:
Sarah Morgan
Director
14/01/2025