GDPR Policy

Introduction
R&S Recruitment Services Ltd ("we", "our", "us") is committed to protecting and respecting your privacy. This Recruitment Privacy Policy outlines how we collect, use, store, and share personal data of candidates during the recruitment process, in accordance with the General Data Protection Regulation (GDPR).

1. Purpose of Data Collection
We collect personal data during the recruitment process to assess and evaluate your application for employment opportunities at [Company Name]. This includes data provided by you in your application form, CV, cover letter, and during interviews.

2. Types of Personal Data We Collect
The personal data we collect may include:

Personal identification details: Name, address, email address, phone number.
Job application details: CV, cover letter, employment history, qualifications, work experience, references, and any other information you provide in your application.
Interview information: Notes and feedback gathered during interviews or assessment exercises.
Background checks: Information collected as part of any reference checks, background checks, or pre-employment screening (where applicable).

3. Legal Basis for Processing Data
We process your personal data based on the following legal grounds:

Consent: You have given explicit consent for us to process your personal data for recruitment purposes.
Contractual necessity: The processing is necessary to assess your application for employment.
Legitimate interest: We have a legitimate interest in processing your data to evaluate your suitability for the role.

4. How We Use Your Personal Data
We use your personal data for the following purposes:

To assess your qualifications and suitability for the role.
To communicate with you regarding your application.
To conduct interviews, evaluations, and background checks (if applicable).
To comply with our legal and regulatory obligations.

5. Data Retention
We retain personal data for as long as necessary to fulfil the purposes for which it was collected, including the recruitment process. If your application is unsuccessful, we will retain your data for a period of 12 months to consider you for future job openings, unless you request that we delete your information sooner.

6. Sharing of Personal Data
We do not share your personal data with third parties unless necessary for the recruitment process. This may include:

Service providers: Third-party recruitment platforms, assessment tools, and background check providers.
Legal obligations: We may disclose personal data to regulatory authorities or law enforcement agencies if required by law.

7. Data Security
We implement appropriate technical and organizational measures to ensure the security of your personal data. This includes encryption, access controls, and secure storage practices to prevent unauthorized access, disclosure, or loss of personal data.

8. Your Rights
Under the GDPR, you have the following rights regarding your personal data:

Right to access: You can request a copy of the personal data we hold about you.
Right to rectification: You can request corrections to any inaccurate or incomplete data.
Right to erasure: You can request that we delete your personal data, subject to certain conditions.
Right to restrict processing: You can request that we limit how we process your personal data.
Right to data portability: You can request a copy of your data in a structured, commonly used format.
Right to object: You can object to our processing of your personal data.

To exercise any of these rights, please contact us at info@rs-recruitment.co.uk.

9. Changes to this Policy
We may update this policy from time to time to reflect changes in our practices or legal obligations. We will notify you of any significant changes by updating this policy and/or providing a notice on our recruitment platform.

10. Contact Us
If you have any questions or concerns about this policy or how we handle your personal data, please contact our Data Protection Officer (DPO) at: info@rs-recruitment.co.uk

Signed:

Sarah Morgan

Director

14/01/2025