Privacy Policy

Effective Date: 14/01/2025

R&S Recruitment Services Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, process, store, and share your personal data during the recruitment process in accordance with data protection laws, including the General Data Protection Regulation (GDPR).

By applying for a position with us or engaging in our recruitment process, you agree to the collection and use of your personal data as described in this policy.

1. Information We Collect

We collect the following types of personal data when you apply for a job or engage with us in the recruitment process:

Personal identification details: Name, email address, phone number, address.
Job application details: CV/resume, cover letter, application forms, and other documents submitted by you.
Work experience: Previous employment details, references, and professional qualifications.
Interview details: Notes, feedback, and assessments from interviews and other selection activities.
Background check details (where applicable): Information such as criminal record checks, professional references, and educational verification.

2. How We Use Your Data

We use the personal data we collect for the following purposes:

To evaluate your suitability for the position you have applied for, including assessing your qualifications, skills, and experience.
To communicate with you about the progress of your application, scheduling interviews, or requesting additional information.
To conduct background checks or reference checks, where necessary, to verify the information you have provided.
To comply with legal and regulatory obligations or to defend against legal claims if necessary.

3. Legal Basis for Processing Your Data

We process your personal data on the following legal bases under the GDPR:

Contractual necessity: We need to process your personal data to assess and process your job application.
Consent: By submitting your personal data during the recruitment process, you are giving consent for us to process your data for recruitment purposes.
Legitimate interest: We have a legitimate interest in processing your data to ensure that we are able to assess and recruit suitable candidates for the job.

4. How We Share Your Data

We do not share your personal data with third parties unless necessary to carry out the recruitment process. These third parties may include:

Recruitment service providers: Providers of recruitment platforms, assessment tools, or job boards where your information is submitted.
Background check providers: Third parties who conduct reference checks, criminal record checks, or other verification processes, if applicable.
Legal or regulatory authorities: We may disclose your personal data if required to do so by law, or in response to lawful requests by public authorities.

5. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes for which it was collected. If your application is unsuccessful, we may retain your data for up to 12 months in case a future position becomes available. You may request for your data to be deleted earlier by contacting us at info@rs-recruitment.co.uk.

6. Data Security

We take the security of your personal data seriously and implement appropriate technical and organizational measures to protect it from unauthorized access, disclosure, alteration, or destruction. These measures include:

Encryption of sensitive data.
Secure storage of your information.
Limited access to your data within the organization.

7. Your Rights

You have the following rights concerning your personal data:

Right to access: You have the right to request access to the personal data we hold about you.
Right to rectification: You can request that we correct any inaccurate or incomplete data.
Right to erasure: You can request that we delete your personal data, subject to certain exceptions.
Right to restrict processing: You can request that we restrict the processing of your data in certain circumstances.
Right to object: You can object to the processing of your personal data in certain circumstances.
Right to data portability: You can request that we provide your personal data in a structured, commonly used format, if applicable.

To exercise any of these rights, please contact us at info@rs-recruitment.co.uk.

8. International Transfers

In some cases, we may need to transfer your personal data to countries outside the European Economic Area (EEA). If we do so, we will ensure that appropriate safeguards are in place to protect your data, in accordance with applicable data protection laws.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our website, and where appropriate, we will notify you by email or other means. Please review this Privacy Policy periodically to stay informed about how we are protecting your personal data.

10. Contact Us

If you have any questions about this Privacy Policy, or if you wish to exercise your rights regarding your personal data, please contact us at:

Signed:

Sarah Morgan

Director

14/01/2025